Introduction

Here we will review Basic search, Advanced search & Filters

The Search box allows you to search for any word, term, keyword, tag or metadata value associated with an asset or group of assets.

Search Filters

Screenshot

Asset Attribute Filters

The Refine pane allows you to filter down on the assets’ attributes to quickly narrow your search results.

Image Dimension

This allows you to search by one or more image dimension. Simply add a number and press the enter or return key

Upload Date

Allows you to search by the date the asset or assets were uploaded into SHARE.

Asset Metadata Filters

Different filter options depend on the metadata field type. Click here for more information on metadata types

Date Fields

Displays a date range picker for easy selection.

Displays each value, along with a checkbox that allows you to select one or more value.

Free Text Fields

In some cases, there may be too many possible values available to use a dropdown field. A free text field allows you to search a large number of values by entering free text into the field. In addition, this also allows you to use operators like OR and AND, as well as allows for searching with partial values.

Global Search treats each word separated by a space, as well as multiple words between double quotation marks, as individual terms. It searches terms through all asset metadata and returns the results in ranked order. The more terms found, the higher the ranking of an assets, which will cause the asset to be displayed closer to the top of the results page.

All terms are optional and as long as at least one term matches, results will be displayed. Searching for red green apple will return results for any asset associated with a value of red or green or apple. Searching for red “green apple” will return results for any asset associated with the value of red or a value of the term “green apple”.

Tip

The easiest operator for you to use are the plus sign (+) indicating the term must be in the results and the minus sign (-) indicating the term must not be in the results.

Punctuation and symbols

Symbol How to use
+ Add a plus sign in front of a term or sub-query to force results to include assets containing that term or sub-query. Example +apple +green
- Add a minus sign in front of a term or sub-query to force results to exclude assets with that term or sub-query. Example +apple +green -red -iPod -iPad
* Add an asterisk to act as a wildcard; it replaces zero or more characters. Example +apple +green -red -iP*
? Add a question mark to act as a single character wildcard; it replaces zero or one character in that spot in the term. Example +apple +green -red -iP?d
\ Add a backslash in front of a reserved character to escape the reserved character which allows the reserved character to be used as part of the search query. Example \(1\ \+\ 1\)\ =\ 2
" Add double quotation marks around one or more words to create a single term. Example "green apple"

Grouping

You can group multiple terms or clauses together with parentheses to form sub-queries. For example, (purple OR orange) AND apple. This is easy to write with only a plus sign (+) and a minus sign (-) like this: +(purple orange) +apple.

Wildcards

Wildcard searches can be run on individual terms using a question mark (?) to replace zero or one single character and an asterisk () to replace zero or more characters: gr app?e

Warning

Adding a wildcard at the beginning of a term, like *jpg, is a particularly heavy search. All terms in SHARE need to be examined looking for matches. Your search will finish but it will take much longer than searches without a wildcard at the beginning of a term.

Reserved Characters

If you need to use any reserved characters in your search as normal characters, then each reserved character must have a backslash character ( \ ) added before the reserved character. For example, to search for 1 + 1 = 2, you will need to write your search term as 1 /+ 1 = 2 so SHARE knows to search the plus sign (+) as a plus sign and not as the operator indicating the term must be included in the search results. The reserved characters are: space + - & | ! ( ) { } [ ] ^ “ ~ * ? : \ /

Tip

Running a query with an unescaped reserved character can cause an empty result set. Example green"apple

Warning

Double quotation mark is a special reserved character and to be treated like a normal character in a search query it must be escaped in a special way by adding three backslashes (\) in front of the double quotation mark. Example green\\"apple

Space Character

The space character is a reserved character that separates words into terms. The two words green apple are separated by a space and treated as two separate terms. The two words green \ apple are separated by a backslash, therefore treating these two words as a single term. The two words “green apple” are separated by a space and enclosed in double quotation marks so they are treated as a single term.

Period character

A period that follows numbers is treated in a similar way to a space but different in that it cannot be escaped by a backslash (). A period that follows numbers can be used in a term when the term is surrounded by double quotation marks. Without escaping with double quotation marks, it is treated like a space character. So 123.mov becomes a search for 123 and mov which is basically a wildcard search of *mov. 123456.mov is treated like 123456 mov "123456.mov" is treated like 123456.mov abcdef.mov is treated like "abcdef.mov"

Boosting Terms

Use the caret (^) as the boost operator to make one term more relevant than another. For instance, if you want to find all documents about apple, but you are especially interested in apple iPods. Example apple iPod^2

The default boost value is 1, but can be any positive floating point number. Boosts between 0 and 1 decrease relevance.

Boosts can also be applied to phrases or to groups. Example "green apple"^2 (2010 iPod)^4

Search Query Examples

General Share assets

(+2014 -red +apple) OR (+2010 -orange -black +red +iPod)
  • Matches any asset with 2014 and apple and not red
  • Matches any asset with 2010 and red and iPod and not orange and not black
(+2014 -red +apple) OR (+2010 -orange -black +red +iPod)^4
  • Matches any asset with 2014 and apple and not red
  • Matches any asset with 2010 and red and iPod and not orange and not black
  • The second term (+2010 -orange -black +red +iPod) is boosted and the matched assets have a higher results priority which puts them closer to the top of the first page of your results
+"green apple" -red
  • Matches must contain the exact text green apple and must not contain the text red
+(green apple) -red
  • Matches must contain the text green and must not contain the text red or must contain the text apple and must not contain the text red
\!@#$%\^&\*\(\)_\+\-=\{\}|\[\]\\\"'<>\?,
  • All reserved characters have been preceded with a backslash ()
  • Matches the 12345678900 abcdefghijklmnopqrstuvwxyz !@#$%^&*()_+-={}|[]"'<>?,.jpg asset